Terms and conditions

CHECK-IN TIME 4:00 PM — CHECK-OUT TIME 10:00 AM

NON-COMPLIANCE WITH THESE RULES CAN RESULT IN EVICTION

 

 

It is Beach Retreats goal to provide our guests with a clean and fully functional rental property. The terms and conditions in this document are designed to ensure that these properties are kept in this condition for all of our guests.

Please read them carefully and sign them. ALL GUESTS MUST SIGN THE TERMS AND CONDITIONS at the time of booking. Please understand that your Payment for the Vacation Rental is another form of your acceptance of the terms and conditions.

 

 

 

 

 

 

CANCELLATION POLICY:  Once a reservation is made up until 30 days prior to arrival will result in a refund of 70% of the grand total. In the event the reservations that exceed $20,000 or 30+ days, cancellations must be made at least 45 days prior to arrival in order to receive 70% of the grand total. Rental costs, as well as other protected nonrental fees, will be refunded as long as the terms and conditions are met. Excluded items such as third-party booking fees, and travel insurance wil not be refunded.  Please allow up to 10 days after your written cancelation for your refund to be processed.

 

Beach Retreats reserves the right to cancel any reservation subject to issuing a full refund. 
 

 

 

 

TRIP CANCELLATION INSURANCE:  The purchase of travel insurance is recommended to protect your vacation investment. Beach Retreats, our affiliates and the rental property owner(s) (the “Owner” or “Owners”), are not held liable for Acts of Nature or any occurrence beyond our control. Travel Insurance that covers trip interruption (trip insurance) is OPTIONAL, however, we strongly recommend it.

ACTS OF GOD/HURRICANES/WEATHER/NATURE/PANDEMICS:  In the event of an Act of God such as adverse weather, tornadoes, fire, lightning strikes, or otherwise, Beach Retreat, its affiliates, and Owners are not responsible for any refunds from monies which have been paid to Beach Retreats, or for providing lodging elsewhere. In the event of mandatory evacuation, Beach Retreats will credit any dates you are unable to stay in your rental due to the mandatory evacuation.  This credit can be used for up to 12 months from the date of issue. For voluntary evacuation, or a travel advisory, refunds are not issued. We strongly advise you to purchase the appropriate Travel/Trip Insurance to protect your investment and ensure suitable coverage from the insurance you purchase. If a hurricane threatens the area, and mandatory evacuation is issued, our office will close, and all guests will be required to leave the property. Items left are not the responsibility of Beach Retreats, its affiliates, or Owners.

CONSTRUCTION:    In the event of neighboring construction, Beach Retreats shall not be held responsible to provide any type of advance notification to incoming guests, as we do not receive any type of notification of new or ongoing construction projects (new construction, exterior or interior renovations, pool/landscaping installation, etc…). Jobs stop and start continuously on surrounding properties, so it is beyond our control to forecast/understand these details.  Accommodation views are subject to change due to construction that may occur on surrounding properties.

REFUNDS:  Refunds issued by Beach Retreats will be submitted and/or processed no more than 30 days after departure date of original stay. Beach Retreats WILL NOT issue a refund to a guest unless the guest notifies Beach Retreats of the complaint immediately during their stay, while they are still on property; thus, providing Beach Retreats the opportunity to review and validate the issue or complaint with the guest present, and correct the issue(s) while the guest is still on property. Beach Closures, Public Road and/or Utility Closures and/or Work, Pool Closures, and Acts of God or Nature, are all outside of Beach Retreats control, and will not be refunded. Guests should always purchase travel insurance to protect their stay.

DISPUTES:  I understand that if there are ANY disputes or dissatisfaction regarding the vacation rental property paid herein, that said dispute should be taken up directly with Beach Retreats. I agree that I will not request a chargeback or credit to my credit card in connection with any charge made pursuant to this agreement. This is to include any guest who charges the full or partial payment of their trip. I hereby expressly waive my rights to request any chargeback against Beach Retreats now, and in the future. All complaints must be reported during the customer’s stay and not after departing the property.

PAYMENT:  A 30% deposit must be charged to your card at time of booking. You may pay the remaining balance by check, credit card, debit card, or wire transfer (wire fees may apply). The final balance due must be received by 60 days prior to your arrival. If paying by credit or debit card the remaining balance will be automatically charged to the card on file at the 60-day prior to arrival mark. If you would like a different card processed, you must let the Beach Retreats Reservations team know prior to this date.
ALL GUEST RESERVATIONS MUST HAVE A CREDIT CARD ON FILE FOR INCIDENTALS – NO EXCEPTIONS.

If the optional Traveler’s Insurance is purchased, the full payment for that is due at the time of booking. This is non-refundable.

TAX and FEES:  All prices are subject to sales and resort taxes. Every reservation is subject to a cleaning fee,  administration fee, and/or damage fee, and/or resort fee. If you choose to bring your dog, a pet fee will apply per stay – see restrictions and rules below for Pets.

CONFIRMATION OF RESERVATION:  If you elect to have the Beach Retreats Reservations team make the reservation for you, an agent will send you a confirmation email. If you make a reservation through a travel site, that site will automatically send you a confirmation. If you do not see these emails please check your spam folder and mark "reservations@beachretreatsFL.com" as a safe email.

Payment of the booking will be the acceptance of the terms and conditions clearly listed within this property’s advertisement listing.

MINIMUM AGE:  The minimum age for guests to enter into a reservation for a vacation rental is 25 years of age. Guests under the age of 25 unaccompanied by a parent or legal guardian will not be permitted to rent or occupy any vacation rental. We reserve the right to cancel/terminate or reject reservations if made under false pretenses. Violations of this policy will result in loss of advance payments and immediate eviction from the vacation rental without refund.

RATE CHANGES and WEBSITE CONTENT:   Rates are subject to change without notice on the website. Confirmed booking rates will never be changed unless directed by the customer i.e.: the guest chooses to add days to their stay. The rate and rental listing information provided online, though deemed accurate is not guaranteed. It is subject to errors, omissions, change of price or withdrawal without notice.

RENTAL UNIT:   The person who registered is responsible for the Beach Retreats rental unit and the conduct of all occupants and guests. Only the registered tenant may occupy the rental property; sub-letting is not permitted.  Renters must always abide by the maximum persons allowed in each unit. There are no exceptions to this rule. Renters are responsible for daily upkeep of the rental property. Beach Retreats shall not be liable to guests or to any party for any type of issued violations, including but not limited to: traffic tickets, noise complaints, turtle ordinance violations, etc. The sole responsibility lies on the responsible party including any incurred fees or fines.

ACCOMMODATION SUBSTITUTION:    Where circumstances arise beyond our control (i.e. fire, damage/air conditioning malfunction, sale of unit, etc.), your confirmed property may be unavailable during your reservation dates Beach Retreats reserves the right to substitute your accommodations. We cannot guarantee the exact same home or amenities in this situation, but we will make every effort to provide you with a comparable home and a pleasant vacation experience. Neither Beach Retreats, its affiliates or the Owner are liable for damages or inconvenience in this rare and unusual circumstance.

PROPERTIES FOR SALE:   In the rare event that the rental property, which the customer is renting, is listed for sale, the Owner or real estate agents may need to show the property during a customers’ stay. We will make every attempt to schedule the showing at a convenient time so as not to disturb your vacation. Upon acceptance of this confirmation the customer agrees to allow the rental property to be shown. Customer understands that in the event of sale of the rental property, the new Owner may not be bound to honor a reservation. In this event, customers shall be entitled to a refund of rental payments or a substitution of their accommodation within the Beach Retreats inventory of available homes.

DAMAGE:  Guests are responsible for any damage to the property. All Beach Retreats guests are covered by a non-refundable damage waiver, which is a one-time damage fee. The non-refundable damage waiver covers accidental damage ONLY, up to $1000, provided such damage is disclosed to the Beach Retreats team prior to check-out.  The non-refundable damage waiver does not cover intentional damage, theft, excessive cleaning, unintentional and accidental damage, flea infestation caused by a pet or loss of rental revenue as a result of the property being held off market during remediation of damages caused by guests. Damage not reported to Beach Retreats will not be covered and guests will be liable for all costs associated with unreported damage. Intentional damage will not be covered by these fees and guests will be liable for all costs associated with intentional damage. The guest fully accepts responsibility for any and all damage caused to the property by any act or omission of the guest. Any damages that are not covered or exceed the $1000 limit under the non-refundable damage waiver will be charged to the credit card on file. 

Should any damage come to light after the guest has departed, guest agrees and acknowledges that Beach Retreats may charge to the guest’s credit card or send an invoice for the amount to the registered address. Guests agree to pay reasonable attorney fees and all court costs and expenses to enforce this agreement including appellate proceeds with or without legal proceedings. Each party to this Agreement consents and submits to personal jurisdiction over the party by, and venue in, the courts of the State of Florida in and for Manatee County, Florida, regarding any legal action arising from, or otherwise related to this Agreement. Any dispute arising between customer and Beach Retreats shall be brought exclusively in the state courts located in Manatee County, Florida.

Please report and document any damage to the rental unit upon your arrival immediately to avoid possible liability.

GUESTS OF RENTERS:  Renters are responsible for the behavior of ALL guests at ALL times while on any of Beach Retreats properties or premises. Guests are not permitted to occupy a rental property beyond its listed max occupancy at any time or hold any events at the home without approval, and if this occurs Beach Retreats reserves the right to terminate the rental agreement immediately without refund. ALL activities must be conducted in a legal and ethical manner, and any action that does not abide by this standard could result in immediate removal from the property.

ACCIDENTS, INJURY OR LOSS:  Special risks may be involved when using pool, spas/hot tubs, waterfront properties, roof top decks, or outdoor equipment (bikes, paddleboards, kayaks, etc) and customer assumes all responsibility for himself/herself and their guests and for the consequences of those at risk. Customer agrees to waive any claim whatsoever and hold harmless Beach Retreats, its Affiliates and the Owner for accidents and claims resulting from accidents and or injury arising from use of the rental property and any of its equipment, porches, decks, stairs, parking area, elevators, pools, hot tubs, etc. Beach Retreats, its affiliates and the Owners, are not responsible for accidents, injury, death, or loss of personal belongings of any kind.  Guests shall indemnify and hold harmless Beach Retreats and its affiliates and the Owners from any and against all liabilities, claims, expenses, fees, loss of use of actions of any kind arising out of renters or their guests use and occupancy of the premises.

 

RELEASE OF LIABILITY, WAIVER OF CLAIMS, AND ASSUMPTION OF RISK AGREEMENT:  Customer understands and accepts that any equipment provided to me by Beach Retreats (the “Equipment”), or the Owner, is provided without any warranty about its condition or suitability and customer accepts full responsibility for its care while it is in customer’s possession.  Customer hereby agrees to the fullest extent permitted by law, as follows: TO ASSUME ALL RISKS, and any harm, injury or loss that may occur to customer or customer’s property as a result of customer’s use of the Equipment, TO RELEASE Beach Retreats, its owners, affiliates, officers, directors, employees, agents, shareholders, and the Owners (“Released Parties”) from all Claims, Liabilities, Causes of Action, and Demands that arise in any way from any personal property damage, injury, death, loss or harm that occur to customer or to any other person or to any property as a result of customer’s use of Equipment; and TO INDEMNIFY, HOLD HARMLESS AND DEFEND the Released Parties against any and all claims, including claims for their own and customer’s own negligence, and any other claim arising from customer’s use of the Equipment.

The terms hereof serve forever as a release and assumption of risk for customer’s heirs, estate, executor, administrator, assignees, for all members of customer’s family, and any person(s) visiting or staying in the home during my stay.

Customer understands that they are responsible for the care and on-time return of the Equipment. If any of these items are lost, stolen, or irreparably damaged due to customer’s neglect; customer agrees to pay fair market value for their replacement with the credit card on file with Beach Retreats for incidentals.

 

NOISE ORDINANCE:  The City of Anna Maria, Holmes Beach, Bradenton Beach and the City of Bradenton all have noise ordinance policies in place, and they are enforced by local law enforcement and code enforcement officers. The goal of this program is not to limit your fun or vacationing experience, instead it is designed to ensure a quality stay for every guest and resident on our island. Please be mindful of our neighbors during your stay.

Exceeding the noise ordinance could result in a warning from local law/code enforcement and continuing to ignore the ordinance after the warning could result in further disciplinary actions including fines and/or termination of your rental agreement without refund.

SMOKING:  ALL RENTAL PROPERTIES ARE SMOKE FREE. Smoking in a room will result in a $200 charge per day to the person on file. You are not permitted to smoke outside your accommodations on balconies, patios or by the pool. Any additional damages exceeding this amount will also be charged to the guest’s credit card or taken from the security deposit.

FURNITURE AND ACCESSORIES:  Furniture is not to be removed from the unit. Blankets and bath towels must remain in the unit.  Beach towels are provided, and they may be used for that purpose, and the quantity of towels upon arrival must match the number left upon departure – quantities are determined by unit size. Any Folding beach chairs, towels, and any other equipment, bikes or items at the home, may be taken to the beach and/or used by the renter in their intended use, if lost, damaged or stolen the renter will be charged the present time replacement value for the item(s). There is an inventory taken before and after each guest’s arrival and departure.

PETS:  Dogs are allowed under certain conditions and ALL animals, including service animals, must be disclosed and approved prior to arrival. We cannot accept cats. The pet fee will not be prorated by number/size of dog or length of stay. Fees are associated and charged due to the extended cleaning, deodorizing, and depreciation caused on the home and/or the property. 

If any of the following are found to have been violated, Beach Retreats will charge the primary card on file an additional pet fee to cover the costs to replace/clean up:

·      NO Animal is allowed in the Pool or Spa at any home

·      NO Animal is allowed on any of the Furniture, including beds

·      You also must pick up bodily waste after your pet at all times (both on rental premises and on public  property).

If a pet causes any damage to anything in the house (i.e., furniture, walls, doors), that item will be replaced and the guest responsible will be charged in full for that item without exception. In the event that the renter brings a pet without obtaining authorization, a 25% surcharge on the total cost of the reservation will be charged and Beach Retreats also reserves the right to terminate the rental agreement immediately without refund. Please understand that not all homes allow pets; some of our properties do not allow pets under any circumstances.

If you require an exception to this pet policy for your service animal, please provide Beach Retreats with your specific request and details, and we will provide you with reasonable accommodations for your stay. 

2 pets maximum. Weight limit of 70 lbs max per pet. NO Dangerous Breeds, aggressive, or intimidating animals are allowed. Owner(s) of the animals are responsible for any damage, property damage, medical expenses, and/or excess cleaning that occurs due to the pet. We can require that any animal not in compliance with this be removed from the home without refund. In addition to this, any animal that urinates or defecates in the home, or is not well trained and is wild, and/or out of control, may also be required to leave the premises without refund. 

“Bodily injury”, “property damage”, or medical expenses for which any insured may be held liable arising from or in any way connected with any “dangerous dog” owned or under the control of any:

1.    Insured; or
2.    Any tenant residing on the insured premises; or
3.    Any guests/visitors on the insured premises.

“Dangerous dog” means:

• Any purebred or crossbred dog comprised of any of the following breeds: 
  • Pit Bull-type,
  • Rottweiler,
  • German Shepherd,
  • Husky-type (including Siberian breeds),
  • Malamute,
  • Doberman Pinscher,
  • Chow Chow,
  •  
  • Any Wolf-dog hybrid, or
  • Any other dog that has been known to have bitten anyone where the injury required medical attention, or where any insured or any tenant, guest or visitor of the insured knew that a dog was potentially dangerous.

Claiming a pet as a service animal, when it is not, is a criminal offense.

NON-PET FRIENDLY RENTALS:  Non-pet friendly properties indicate that the Owner does not allow animals in their home. Many times, this is due to severe allergies, asthma, or other medical conditions that could be affected by their presence, even after the fact.  For those guests with service animals, we ask that you please assist us in this manner and choose one of the many pet friendly rentals within our inventory so that we can comply with the Owner’s request. Please note that in some cases, this may be a preference by the Owner, and while they may not allow outside pets, they may take their own pets to the home. Customers with severe pet allergy issues should be alerted that a pet at some time may have entered or resided on the premises

FAILURE OF EQUIPMENT/CONDITION:  In the event of failure of equipment to work, guest must notify Beach Retreats first so repairs can be made. Renter expressly waives and relinquishes any rights or claims against the Owner or Beach Retreat for any damage that may result to renter from lack of maintenance, cleanliness, repair, defect including Owners or Beach Retreats for ordinary negligence. There will be no refund of all or part of the rental amount for any failure of any of the equipment to work. While we make every effort to limit guest interruptions, maintenance of the unit may occur during your stay. In this case, our maintenance department might require access to the unit, with or without formal notice.  We will make every effort to avoid any unnecessary interruptions with your stay.

AIR CONDITIONING:  The fan should be set on AUTO and system on COOL.  Do not set air conditioner thermostat below 72°F.  Do not operate air conditioner with any doors or windows open. Damages to the unit due to improper operation will be the guest’s responsibility. Please speak to the Beach Retreats Guest Services team or reference the document in your rental binder regarding HVAC systems in Florida.

GARBAGE DISPOSAL/TOILETS:  Please do not put any item besides TOILET PAPER in the TOILET. Paper towels, baby wipes, feminine products etc. – anything besides toilet paper provided – may cause a plumbing issue. If this occurs, the guest will be responsible for the service call and repair. Likewise, please do not put peelings or any fibrous materials through the disposal. Run plenty of water and feed material SLOWLY into the unit when using the disposal.

TRASH:  All of our homes have curbside service. they will dispose of your trash for you as long as the trash cans are in their designated space on the side of the property. Please check your Rental Book located in the home for trash and recycling pick up dates.

SUPPLIES: Beach Retreats provides preliminary supplies of toilet paper, paper towels, soaps, and other small items for the guest. After these items are used, the guest will be responsible for purchasing these items to cover their needs as they determine necessary. These are not designed to last the length of the guest’s stay.  We do not provide daily housekeeping or daily towel service.

TERMINATION OF AGREEMENT:  Failure to abide by the terms and conditions of Beach Retreats, or Florida Law, could result in the termination of the rental agreement without refund. The laws of the State of Florida govern this agreement. The prevailing party in any lawsuit to enforce any provisions of this agreement shall be entitled to an award of attorney’s fees, cost of expenses for mediation, arbitration and trial or appellate proceedings. This agreement contains the entire agreement of the parties. It may only be changed in writing signed by the party against who enforcement of any waiver, change, modification, extension or discharge is sought. Renters cannot assign or transfer this agreement.

ILLEGAL ACTIVITY:  Should any guest or other occupants of the vacation rental use the property for any illegal or unlawful purpose including, but not limited to the possession, serving, or consumption of alcoholic beverages by persons less than 21 years of age, house parties or keg parties, any disturbance resulting in neighborhood complaints or police action, or use of the home in a manner contrary to the provisions of this agreement shall be terminated immediately, guests and all other occupants will be required to vacate the vacation rental and all monies paid will be forfeited. IF BEACH RETREATS OR LAW ENFORCEMENT IS DISPATCHED TO VACATION RENTAL HOME DUE TO ANY ILLEGAL ACTIVITY OR DISTURBANCES EMANATING FROM THE VACATION RENTAL OR GROUNDS, THERE WILL BE A MINIMUM $500 CHARGE TO TENANT’S CREDIT CARD AND IS GROUNDS FOR TENANT'S IMMEDIATE EVICTION.

By reserving this property and therefore agreeing to this agreement you give Beach Retreats the permission to send you ongoing marketing, promotional, and special discount type communications.  These are offered various times of the year, and are a benefit to the guest. These can be unsubscribed from if so desired.
I HAVE READ AND UNDERSTAND THIS AGREEMENT AND I AM AWARE THAT BY ACCEPTING THIS AGREEMENT I MAY BE WAIVING CERTAIN LEGAL RIGHTS, INCLUDING THE RIGHT TO SUE. I DO SO FREELY AND VOLUNTARILY AS PART OF THE BEACH RETREATS RENTAL AGREEMENT TERMS AND CONDITIONS WITHOUT ANY INDUCEMENT.

Please contact Beach Retreats with any questions.